For dealer groups
See each branch alone and the whole group together.
Sites, depots and bays, stock that moves between them, and books that consolidate across sites. Maker-checker payment runs, fixed roles and an audit trail are built in.
Where the day goes. And what Spectra does about each part of it.
A van at one branch is exactly what a customer wants at another, and no one can see it.
Per-user site assignment, stock search across branches, and stock and parts transfers between sites.
Month-end means a spreadsheet per site and a weekend.
Branch P&L with one column per site, group consolidation with inter-company eliminations, budgets against actuals and sub-ledger reconciliation.
Too many people can do too much.
Eight fixed roles and 51 permissions in eight areas, at view, edit and full-override levels. Supplier payment runs use maker-checker: the creator cannot approve. Control-account journals and bad-debt write-off need elevated permission.
When something changes, there is no single record of who did it.
An append-only field-change audit trail on key records, hash-chained tamper-evident logs for destructive and super-admin actions, login history, impersonation audit and an agent audit log that tags each entry as agent, human or system.
Parts orders and web sales do not know which site has the stock.
Online orders are fulfilled with routing across sites, and stock and parts move by transfer.
Each site reports its own way, so the board pack is a guess.
34 KPIs in five categories, with targets, red, amber and green thresholds, month-to-date, year-to-date or custom periods, and per-site drill-down.
A day in Spectra. One working day, and the module behind each part of it.
08:00
Check the whole group.
The group MD opens the KPI dashboard, drills into the site that is behind target.
Reporting10:30
Find it at another branch.
A sales exec at one site spots a matching unit at another, and a manager raises the transfer.
Stock and valuation13:00
A payment run that needs a second person.
Accounts prepare a BACS supplier run. A different person approves it.
Finance and VAT15:00
A destructive action leaves a trail.
An admin deletes an archived record. The action is written to a hash-chained log.
Audit and records17:30
Consolidate the group in Spectra.
The FD runs branch P&L and the group consolidation with inter-company eliminations.
Finance and VAT
The modules you use most. Each works from the same customer, vehicle and money records.
Finance and VAT
Ledger, margin VAT, MTD and accounting sync
Stock and valuation
Stock, the leisure catalogue and market intelligence
Reporting
KPIs with targets, stock reports and the NCC pack
Compliance and NCC
Code of Practice checks from PDI to complaints
Parts and shop
Parts catalogue, purchasing, till and online store
CRM and marketing
Contacts, consent, campaigns, live chat and your mailbox
Before you switch. Hold the system you run today against this list.
- Sites and depots with per-user site assignment
- Cross-branch stock search, stock and parts transfers
- Branch P&L and group consolidation
- 8 fixed roles, 51 permissions, maker-checker on supplier payments
- Append-only audit trail on key records and hash-chained logs
- TOTP two-factor sign-in
- One supplier login for several dealerships
Switching is on us: we move your stock, customers and opening balances into Spectra and train your team, in every plan.
How switching worksQuestions and answers
Can each site have its own team and stock?
Yes. Users are assigned to sites, each vehicle belongs to a site, and stock moves between sites by transfer.
Can we create our own roles?
No. Spectra has eight fixed roles (User, Sales, Sales Manager, Workshop, Accounts, Parts, Manager and Admin) and 51 permissions in eight areas. Custom roles are not available.
Do you support single sign-on?
Not today. Two-factor sign-in is by TOTP.
How does consolidation work across companies?
Group consolidation combines companies with inter-company eliminations, and branch P&L shows one column per site.
What is in the audit trail?
Field-level changes to key records, such as vehicles, deals, quotes, orders and jobs, are recorded append-only, and destructive and super-admin actions go to hash-chained, tamper-evident logs. Agent calls are logged and tagged as agent, human or system. Login history and impersonation are audited, and manager overrides on orders are recorded.
Which plan is right for a group?
Enterprise has unlimited users, contacts, vehicles and emails, a custom domain and full API access by arrangement. Talk to us about the shape of your group.
Talk to us about your group
Tell us how many sites you run and how your month-end works today. We will show you branch P&L, consolidation and the audit trail on your terms.
Spectra. The DMS for leisure dealers.