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Finance and VAT

Books built for leisure stock.

A double-entry ledger with margin-scheme VAT, a stock book and BACS payment runs. It connects to Xero, Sage or QuickBooks and to HMRC once you add your accounts.

Book a demoSee how it works
The Spectra finance dashboard with revenue, expenses and net profit, a revenue against expenses chart and aged balances.

The books, end to end. Margin VAT, approved payments and bank sync on one ledger.

  1. Margin VAT is built into the ledger.

    Margin-scheme VAT and a statutory stock book are built in. VAT returns go to HMRC through Making Tax Digital once you connect your account.

    • Margin-scheme VAT
    • Statutory stock book
    • VAT returns and MTD submission
    • Sage 50 VAT export
    A vehicle’s profit analysis under its Stock ID, with the VAT treatment set to the margin scheme and the VAT due on the margin.

  2. Payments that need a second approver.

    Sales and purchase ledgers show where the money is. BACS supplier payment runs use maker-checker, so the person who creates a run cannot approve it.

    • Aged debtors and creditors
    • Goods received not invoiced
    • BACS runs with maker-checker
    • Expense claims
    Supplier payment runs, where batch payments to suppliers are managed and BACS files generated.

  3. Bank statements and accounting sync.

    Import bank statements as CSV or OFX and Spectra suggests the ledger entry each line matches, for you to confirm. Sync postings to Xero, Sage or QuickBooks with reconciliation reports.

    • CSV and OFX statement import
    • Suggested matches you confirm
    • TrueLayer Open Banking
    • Xero, Sage and QuickBooks sync with reconciliation reports
    A bank account with its balance, Open Banking connection, reconcile and match controls, and recent reconciled activity.
A vehicle’s profit analysis under its Stock ID, with the VAT treatment set to the margin scheme and the VAT due on the margin.
Supplier payment runs, where batch payments to suppliers are managed and BACS files generated.
A bank account with its balance, Open Banking connection, reconcile and match controls, and recent reconciled activity.

A ledger with the reports an accountant asks for.

Chart of accounts, journals, period lock, year-end, trial balance, P&L and balance sheet are all there. Journals for control accounts and bad-debt write-off need elevated permission.

  • Period lock and year-end
  • Trial balance, P&L and balance sheet
  • Budgets against actual
  • Sub-ledger reconciliation
  • Fixed-asset depreciation and recurring accruals

See one column per site, then the whole group.

The branch P&L shows one column per site. For groups, consolidation combines companies with inter-company eliminations. Floorplan (stocking-finance) interest accrues against the stock it funds.

  • Branch P&L
  • Consolidation with eliminations
  • Floorplan interest accrual
  • Opening-balance import

AI in Finance reads the invoice. You approve the entry.

From Professional, Document Import reads a purchase invoice, remittance or supplier payment document. You review and edit what it found, and the recommended action runs only when you approve.

  • Nothing is recorded until you approve the action.
  • Pages can be selected, and you can resume a document later.

Leisure stock in the books.

The ledger carries what selling caravans and motorhomes brings with it.

  • Margin scheme on used stock

    With the Stock ID as the stock-book reference.

  • Road tax and first registration

    As no-VAT disbursements on the quote.

  • Floorplan interest

    Accruing against funded stock.

Built on Spectra core. Customers, vehicles and the books are shared by every module, and Spectra AI works across them.

See the platform

Connected modules. They work from the same customer, vehicle and money records as this one.

Works with. The systems this module connects to.

  • Xero

    Sync with a queue and reconciliation reports.

    Connect your account

  • Sage Accounting

    Sync with a queue and reconciliation reports. A Sage 50 VAT export is also available.

    Connect your account

  • QuickBooks

    Sync with a queue and reconciliation reports.

    Connect your account

  • HMRC Making Tax Digital (VAT)

    Submit VAT returns to HMRC from the ledger.

    Connect your account

  • TrueLayer Open Banking

    Bring bank transactions into the cashbook for matching.

    Connect your account

  • DNA Payments

    Card payments through payment links and storefront checkout. Online quote deposits need it.

    Connect your account

Questions and answers

Can it submit VAT returns to HMRC?

Yes, through Making Tax Digital, once you connect your HMRC account.

Does it handle the VAT margin scheme?

Yes. Margin-scheme VAT and a statutory stock book are built in. Tax treatment for your business is your accountant's call, and the demo covers how the settings work.

Can we keep our accounting package?

Yes. Spectra syncs with Xero, Sage and QuickBooks once you connect your account, with a sync queue and reconciliation reports.

How are supplier payments controlled?

BACS payment runs use maker-checker: the person who creates a run cannot approve it. Some journals and bad-debt write-off need elevated permission.

Can a group see each branch and the whole?

Yes. The branch P&L has one column per site, and group consolidation applies inter-company eliminations.

Close the month without a spreadsheet per site.

Book a demo and we will follow a used caravan from purchase to stock book to VAT return.

Book a demoSee pricing

Spectra. The DMS for leisure dealers.